Anti Money Laundering Requirements
We are also required to establish whether there are any beneficial owners on whose behalf the transaction or activity is taking place, hence, we would request you to identify anyone who you would consider to be a beneficial owner. Where appropriate, the source or destination of funds may also be requested. Without this information we will be unable to proceed with any work / instruct solicitors with regards to a sale/purchase on your behalf.
Politically Exposed Persons (PEP)
Additionally, we are also required to confirm that any person connected with the sale or purchase are not Politically Exposed Persons (PEP).Acceptable Documentation
We require sight of all original or certified documents with 'wet' signatures by a suitable qualified person. These documents must be forwarded to our office. Subject to your individual circumstances, Jones Estate Agents may liaise with you for further/other documentation.Below is a list of acceptable identity documents that are required for ALL persons or Directors connected with a sale or purchase of a property.
Individual identity documents
Jones Estate Agents require one document from List A and one document from List B.
LIST A - Proof of name
• Current signed passport
• Original birth certificate (UK birth certificate issued within 12 months of the date of birth in full form including those issued by UK authorities overseas such as Embassies High Commissions and HM Forces)
• EEA member state identity card (which can also be used as evidence of address if it carries this)
• Current UK or EEA photocard driving licence
• Full old-style driving licence
• Photographic registration cards for self-employed individuals in the construction industry -CIS4
• Benefit book or original notification letter from Benefits Agency
• Firearms or shotgun certificate
• Residence permit issued by the Home Office to EEA nationals on sight of own country passport
• National identity card bearing a photograph of the applicant
LIST B - Proof of address
• Utility bill (gas, electric, satellite television, landline phone bill) issued within the last three months
• Local authority council tax bill for the current council tax year
• Current UK driving licence (but only if not used for the name evidence)
• Bank, Building Society or Credit Union statement or passbook dated within the last three month
• Original mortgage statement from a recognised lender issued for the last full year
• Solicitors letter within the last three months confirming recent house purchase or land registry confirmation of address
• Council or housing association rent card or tenancy agreement for the current year
• Benefit book or original notification letter from Benefits Agency (but not if used as proof of name)
• HMRC self-assessment letters or tax demand dated within the current financial year
• Electoral Register entry OR NHS Medical card or letter of confirmation from GP’s practice of registration with the surgery
Documents we will not accept include, but are not limited to
• Provisional driving licence• Mobile Phone Bills
• Credit Card Statements
Proof of identity checklist for companies and other legal structures
| Legal structure | Corporate ID required | Individual ID required |
|---|---|---|
| A company (including a UK LLP) which is not listed on a regulated market such as the London Stock Exchange | copy of certificate of incorporation or copy of filed audited accounts or details of current company officers (i.e. directors and company secretary) and shareholders | Identity evidence for a) the individual dealing with the transaction and b) all other individuals or entities with 25% or more of the shares or voting rights in the company (see proof of identity checklist for individuals below) |
| A company (including a UK LLP) which is listed on a regulated market such as the London Stock Exchange | copy of a dated page from the website of the relevant stock exchange or photocopy of the listing in a reputable daily newspaper | Identity evidence for a) the individual dealing with the transaction and b) all other individuals who exercise management control (see proof of identity checklist for individuals below) |
| A partnership of non-regulated professionals (except an LLP) with five or less partners | non-regulated professionals (except an LLP) with five or less partners none (see the separate checklist for individuals) | Identity evidence for a) the individual responsible for the transaction and b) all other individual partners (see proof of identity checklist for individuals below) |
| A partnership of non-regulated professionals (except an LLP) with six or more partners | name of partnership or trading address or registered address (if any) or nature of business or recent audited accounts or list of all partners or list of all those with voting rights indicating their voting stake | Identity evidence for a) the partner responsible for the transaction and b) one other partner and c) all other individuals who (directly or indirectly) are entitled to, or control, 25% or more of the capital, profits or voting rights (see proof of identity checklist for individuals below) |
| A partnership of regulated professionals (except an LLP) such as a firm of solicitors | entry of details held by a relevant professional body | Identity evidence for a) the lead partner, b) one other partner, and c) all other individuals who (directly or indirectly) are entitled to, or control, 25% or more of the capital, profits or voting rights (see proof of identity checklist for individuals below) |
| A trust | list of trustees or list of beneficiaries or class of beneficiaries or copy of the trust document | Identity evidence for a) the trustee with responsibility for the transaction, and b) one other trustee, and c) all individuals or entities who: 1) have a specific interest in 25% or more of the capital of the trust property; or 2) have control over the trust; or 3) belong to a class of person whose main interest benefits under a trust which does not entirely operate for the benefit of specific individuals (see proof of identity checklist for individuals below) |
| Other legal structures set up by law | any document which establishes, manages or regulates the structure or a list of any individuals who benefit (if applicable) or a list of the classes whose main interest is served by the structure | Identity evidence for all individuals or entities who: 1) are beneficiaries of 25% or more of the property where the individual beneficiaries have been determined; or 2) fall into a class of person whose main interest benefits under the structure where individuals in that class are not determined; or 3) control 25% or more of the structure or of the property under the structure (see proof of identity checklist for individuals below) |
